Critical Frequency Design is an aerospace and defense communications company specializing in opto-electronics for Next Generation Communication and Sensor systems. At Critical Frequency Design, we specialize in expediting solutions from concept to qualified product so that the warfighter can be provided with tomorrow’s solutions today. Critical Frequency Design’s Microwave Photonic, Free Space Optics and Open Systems products are being brought to the market by experienced business leaders and world-renowned scientists in a creative and agile environment. The company is a rapidly growing engineering business located on the Space Coast in Melbourne, FL.
Critical Frequency Design’s Office Manager plays an important role in ensuring smooth office operations and providing administrative support and executive support. Responsible for tasks such as greeting visitors, managing office supplies, assisting company leadership and maintaining organized workspaces, the Office Manager fosters a professional, welcoming, and efficient office environment.
Your responsibilities will include, but are not limited to:
- Greet and check in visitors, providing a professional and welcoming experience.
- Answer incoming calls and direct them to the appropriate team members.
- Handle incoming and outgoing mail, packages, and deliveries.
- Monitor and maintain office supply levels and place orders when necessary.
- Coordinate and maintain office equipment like printers, phones, and computers.
- Restock and keep the breakroom clean, organized, and functional.
- Ensure common areas remain tidy and well-maintained.
- Assist in planning and executing all CFD-hosted conferences and external-facing events, ensuring smooth operations from start to finish.
- Assist in planning and organizing company employee engagement events.
- Assist with document organization, filing, and scheduling as needed.
- Coordinate with building management and vendors for office maintenance or repairs.
- Ensure all office purchases are within budget, vendors are researched and obtain necessary approvals before finalizing purchases.
- Ensure tasks are completed on time and with a high level of accuracy and professionalism.
- Provide administrative support to employees, assisting with day-to-day office needs.
- Support the leadership team as needed.
Qualifications
You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This position is for a full-time exempt employee and must be able to work regular business hours in-office.
Minimum Qualifications:
- High school diploma
- Proven experience in office management, administrative support, or event coordination.
- Strong organizational and multitasking skills.
- Excellent interpersonal and communication skills.
- Must be a US Person and eligible to obtain a US Security Clearance
Preferred Qualifications:
- Bachelor’s degree in business, organizational management or similar field.
- Proficiency in Microsoft Office Suite and general office equipment.
- Self-motivated, adaptable, and detail oriented.
Equal Opportunity Statement
Critical Frequency Design LLC is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), marital status, race, national origin (including ancestry), disability, creed, religion, genetic information, HIV status, military or veteran status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms conditions and privileges of employment.